Assalamualaikum wr wb...
Welcome back to my blog J This session will tell about the chapter 5
and 6 about “Successful Time Management” books.
Happy Reading J
CHAPTER 5
5.
Managing Interruption.
Everyone has a different priorities and roles. Starting from the boss, to the subordinates have different activities too. This causes an interruption. None of us is entirely free of responsibility for some of the interruptions in our workday. If there are so many interruptions, then take the steps to eliminate interruptions that you have.
For that,this ebook have some way for us to manage the interruptions.
1. Avoid the activity such as work multiple project at once,be a procrastinators,accept the non-work calls,chatting,and answer all the email receive.
2. Before calling a meeting, determine if it is truly necessary or not. Can you handle it by email or a short conference call? Don't take your time and the time of other people unless a meeting is truly the best way to achieve your goal.
3. If you have a feature "do not disturb" on your phone system, use it. The feature allows you to direct calls to your voicemail rather than having the phone ring in your office. Then when it is convenient for you, you can respond
4. Trying to say 'no' is not a bad thing. When you are in a busy activity, you may say 'no' so that your work is not interrupted. You can try to be polite and ask to change the schedule so you can come to their event.
5. Prioritize your email and ask others to do the same by using an appropriate subject heading. Not every email is urgent. So use the indication of urgent conservatively and ask others to use it sparingly as well. Your email subject should be clear and indicate whether or not a response is needed.
Everyone has a different priorities and roles. Starting from the boss, to the subordinates have different activities too. This causes an interruption. None of us is entirely free of responsibility for some of the interruptions in our workday. If there are so many interruptions, then take the steps to eliminate interruptions that you have.
For that,this ebook have some way for us to manage the interruptions.
1. Avoid the activity such as work multiple project at once,be a procrastinators,accept the non-work calls,chatting,and answer all the email receive.
2. Before calling a meeting, determine if it is truly necessary or not. Can you handle it by email or a short conference call? Don't take your time and the time of other people unless a meeting is truly the best way to achieve your goal.
3. If you have a feature "do not disturb" on your phone system, use it. The feature allows you to direct calls to your voicemail rather than having the phone ring in your office. Then when it is convenient for you, you can respond
4. Trying to say 'no' is not a bad thing. When you are in a busy activity, you may say 'no' so that your work is not interrupted. You can try to be polite and ask to change the schedule so you can come to their event.
5. Prioritize your email and ask others to do the same by using an appropriate subject heading. Not every email is urgent. So use the indication of urgent conservatively and ask others to use it sparingly as well. Your email subject should be clear and indicate whether or not a response is needed.
CHAPTER 6
6.
Managing Procrastination
When you are focusing on something other than what you should be focusing on according to your priorities and the priorities of your organization, you are procrastinating. Another more scientific definition comes from psychologist Clarry Lay. He states that procrastination is the gap between the time that we intend to perform a task and the time that we actually perform it. That gap of time could actually be applied to the task that you are avoiding, getting it completed and out of your way that much sooner.
There are some indicators of procrastinators,such as :
1. Finding reasons to leave your desk when you start working on a high-priority task.
2. Leaving something on your to do' list that is actually important
3. Deciding to postpone working on something until you feel like it, have more energy, or are in a better mood
4. Reading emails repeatedly without deleting, filing, or responding.
For that,there are some tips for you to manage the procrastinations.
1. When you are disorganized, you need to learn the tools that will help you normal part your habit, so you need to give yourself the time for all. For example,make a rule that you will not leave for the day without clearing up your work space. The next is,plan your day according to what the most important things to achieve that day are.
2. Realize that no one is perfect and interruption will occur. Instead of letting this cause you to procrastinate, consider it a challenge to your problem-solving skills. Practice some stress-management techniques so that you are prepared for those when problems arise.
3. Take the task and break achievable tasks with the easiest or fastest tasks first so that you feel some sense of accomplishment. Reward yourself as you complete each sub-task.
When you are focusing on something other than what you should be focusing on according to your priorities and the priorities of your organization, you are procrastinating. Another more scientific definition comes from psychologist Clarry Lay. He states that procrastination is the gap between the time that we intend to perform a task and the time that we actually perform it. That gap of time could actually be applied to the task that you are avoiding, getting it completed and out of your way that much sooner.
There are some indicators of procrastinators,such as :
1. Finding reasons to leave your desk when you start working on a high-priority task.
2. Leaving something on your to do' list that is actually important
3. Deciding to postpone working on something until you feel like it, have more energy, or are in a better mood
4. Reading emails repeatedly without deleting, filing, or responding.
For that,there are some tips for you to manage the procrastinations.
1. When you are disorganized, you need to learn the tools that will help you normal part your habit, so you need to give yourself the time for all. For example,make a rule that you will not leave for the day without clearing up your work space. The next is,plan your day according to what the most important things to achieve that day are.
2. Realize that no one is perfect and interruption will occur. Instead of letting this cause you to procrastinate, consider it a challenge to your problem-solving skills. Practice some stress-management techniques so that you are prepared for those when problems arise.
3. Take the task and break achievable tasks with the easiest or fastest tasks first so that you feel some sense of accomplishment. Reward yourself as you complete each sub-task.
The conclusion of that
chapter are the habit is very determining our successful. For that,we should do
our best when doing the tasks or job. Don’t be a procrastinators and handle our
activity as well as we can.
That’s all from me,see
you in the last chapter on next week !
Wassalamualaikum wr wb..
Tidak ada komentar:
Posting Komentar